How does the royalty payment process work?

The Sepulchral Silence royalty payment process is divided in three parts in order to reflect the reality of the process and its operation.

1. Royalties payout

Once sales have been confirmed, the royalty contact for each client receives an email indicating that a royalty payment is ready to be issued to your account corresponding to the available confirmed royalty reports and requesting an invoice in order to effectuate the payment to your account.

Sepulchral Silence's Finance Department needs to receive your invoice prior to the 15th of the month. Every invoice received within this date will be paid on the 30th of the next month. Here you can check the Invoice Requirements.

Confirmed Royalties are posted 3 months after publication. For instance, for all albums published in November, the following 3 months will be December, January, and February. You will be getting the confirmed royalty email on March 1st.

 

2. Estimated sales /Royalties upload

Every month, during the second half of it, all available sales data reports are uploaded to the platform. The estimated sales show a lag from up to 60 days in the main channels. These sales data reports contain estimated sales and are reflected as such in the "Sales > Analytics" tab. In this tab, each channel is displayed in a different color, and sales data can be filtered by date, channel, user label, or release (track is not activated).

Be aware to click on "Reload Data" each time you select different options to refresh information.

What is reflected in the analytics tab, are estimated gross sales before deduction of bank fees.

 

3. Sales confirmation

When we receive a payment from a channel, we confirm a sales report (between 20th and 30th). These sales are reflected as confirmed sales in the platform and added to the End User's balances accordingly to the “Confirmations Users Day” you choose. For each sales confirmation, the platform sends an email to the administrator with the following information:

• Channel for which sales are confirmed.
• Territories for which sales are confirmed.
• The period over which sales are confirmed.
• Confirmed amount: The amount that has been added to the platform.
• Net amount: reported amount before deduction of taxes, bank and transaction fees, if these apply.
• Management fees.

Channel: Juno (JNO)
Territory: All
Start date: 2013-07-01
End date: 2013-07-31
Confirmed amount: 7.35GBP
Net amount: 8.40EUR
Management fees: 0.84EUR
Payable to users: 7.56EUR

During the confirmation process, the platform deducts taxes, bank and transaction fees, in case these have been deducted by the channels or banks during the payment process. Due to this, confirmed sales may be lower than initially shown as unconfirmed (gross) sales.

Once a sales report has been confirmed, the system redraws the graph in the "Analytics" screen, taking into account the new values.

What happens if sales are null?

If your amount confirmed happens to be 0, the system will not generate a CSV file. Therefore, you will receive the usual email from the Finance department, but there will be no CSV attached.

If you have any doubt or inquiries, please contact [e-mail].